Administrative/Office Support

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Administrative Assistant in Augusta, ME
Description
Our Client is seeking a highly organized and detail-oriented Administrative Assistant for their full-time, Contract to Hire opportunity!

Responsibilities:

Calendar management; scheduling and confirming appointments
Maintain 100% confidentiality
Answer incoming calls; ask qualifying questions when required
Maintain Customer Relationship Management system (database)
Create PowerPoint presentations; manage files in Dropbox; create/manage advertising and a monthly newsletter utilizing MailChimp or Constant Contact
Assist with mailings
Assist with analyzing financial statements (will train!)
Occasional outbound calls to prospective clients
Manage social media presence
Compile office expenses for submission to corporate
Other duties as assigned

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume for consideration today!

Bonus Pay-receive an additional week's pay for each sale the office closes!
Requirements
The ideal candidate will have a pleasant and professional phone presence, be familiar with ME, NH and VT geography, have experience managing social media, a working knowledge of email marketing software and Microsoft Word, Excel and PowerPoint.
Two good employment references, a mature work ethic, comparable work experience and high school diploma are required
Administrative Coordinator - Real Estate in Augusta, ME 04364
Description
We are seeking an organized and detail-oriented Administrative Coordinator (Transaction Coordinator) to join our client's Real Estate team. In this Direct Hire, supportive role, the Coordinator is responsible for managing the real estate transaction process from contract to closing. Excellent schedule, Monday thru Friday, 8 am to 4 pm! $18 to $20 an hour to start.

Description of the primary tasks:
- Prepare, review, and manage all required paperwork and documentation throughout the transaction lifecycle
- Monitor and ensure all critical deadlines, such as inspection periods, contingencies, and closing dates are met
- Serve as the primary point of contact, coordinating between buyers, sellers, agents, lenders, and other stakeholders
- Ensure all transactions comply with legal standards and are completed in accordance with regulatory requirements
- Provide exceptional service to clients by addressing their questions and concerns and keeping them informed of the transaction status
- Maintain organized and accurate records of all transactions and related documentation
- Schedule and send reminders for key dates and appointments
Requirements
Qualifications:
- Administrative experience with real estate knowledge or experience a plus
- Strong organizational, multi-tasking, and attention to detail abilities are needed,
along with excellent communication skills
- Ability to interpret a real estate or legal contract
- Proficiency in using transaction management software or similar experience
- High level of integrity and professionalism
- Problem-solving mindset with a proactive approach to challenges
- Two good work references
Education:
- A high school diploma or equivalent is required; a higher degree or certification is preferred
Administrative/Accounting Clerk - Part-time in Old Town, ME 04468
Description
The BASS Team is seeking a part-time Administrative/Accounting Clerk for our Old Town, ME client. Great part-time, 4 day work week for a total of 20 hours a week!
$17 to $20 per hour, depending on experience.

Some tasks to include:
-Sort, match invoices to POs/receiving documents.
-Data entry of invoices and assist with researching errors.
-Assist with answering phones, filing, mailings, and various clerical duties.
-Assist with processing monthly reports.
Requirements
Qualifications:

-Administrative experience a must
-Accounting clerk knowledge a plus
-MS Excel & Word experience

Email your resume today for this part-time, contract to permanent, opportunity.
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Administrative/HR Assistant in Bangor, ME 04401
Description
Are you an outgoing, professional, and independent self-starter looking for an exciting opportunity to grow in the field of administration and human resources? BASS is recruiting a dynamic individual to join our client's team as an Administrative/HR Assistant. The typical schedule is Monday thru Friday, 8:00am - 4:30pm. Pay is $20-21/hour.

Key Responsibilities:

-General administrative tasks such as handling phone calls, managing calendars, coordinating tasks, organizing meetings and tours, etc.
-Assisting with HR duties such as preparing onboarding packets, organizing employee files (both paper and electronic), aiding in employee training, etc.
-Potential for deeper HR involvement: may include helping with payroll and benefits tasks.
-Reports directly to the HR Manager, yet may provide support to others as needed.
Requirements
-Must have prior Administrative experience
-Previous HR experience is a plus yet not required for the right candidate.
-Outgoing personality with a professional and personable demeanor.
-Strong commitment to confidentiality.
-Smart, eager to learn, and able to work independently.

If you have a proactive approach and are keen to learn and grow within the HR field, this may be the position for you! Email your resume to jobs@bangorareastaffing.com today to be considered for this Contract to Permanent position.
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Asset Manager I in Augusta, ME
Description
DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$20.48/hr.
Benefits: Health, Dental, Vision, 401K, PTO, paid parental leave, short/long-term disability, and more!
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$20.48/hr.
Benefits: Health, Dental, Vision, 401K, PTO, paid parental leave, short/long-term disability, and more!
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.
Front Desk Receptionist in Ellsworth, ME 04605
Description
The BASS Team is seeking candidates with friendly customer service skills for this Receptionist/Scheduler position for our Ellsworth client. No weekends and early out on Friday afternoons! Must have be available to work till 6:15/30 pm Monday thru Thursday.
Candidates must be willing to travel to our client's Bangor office for the training period. $17.00 - $20.00 per hour
Requirements
Qualifications:
-Customer services skills: Friendly people skills & the ability to work in a fast paced work environment.
-Quick & accurate data entry skills with good computer skills.
-Receptionist & patient scheduling experience a plus.

This is a contract to permanent hire once evaluation period requirements are met.
Email your resume today to be considered for this office opportunity.

Must have minimum High school or equivalent and two good work references.
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Front Office Administrative Assistant in Bangor, ME 04401
Description
BASS is seeking candidates for a Front Office Administrative position for our eyecare client. Your welcoming personality will work perfect when you are greeting patients, answering phones and working with an amazing staff. Full-time, $16 per hour.

Some other duties will be:
Schedule appointments and do reminders
Responsible for maintaining efficient patient flow
Inputting charges and payments; verify insurance
Keeping reception area and patient bathroom neat and orderly
Requirements
You bring:
Data entry and computer skills
Knowledge of Crystal Practice Management software is a plus
Great time management skills
Provide outstanding customer service to patients, vendors, and co-workers
Requirement: Willing to obtain entry level certification after 6 months of employment

Mon-Fri, 8 am to 5 pm (one day per week 10 am to 7 pm) and every 2nd or 3rd Sat, 9 am to 4 pm. Great benefits when go permanent. Apply today!
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Office Administrator/Bookkeeper in Bangor, ME 04401
Description
Looking for a job with diverse responsibilities where you can show off more than just your bookkeeping skills? BASS is seeking an experienced Office Administrator/Bookkeeper for our client in Bangor. Not just financial duties, you’ll also be providing administrative support, and even helping with special projects where you can showcase your well-rounded skillset! The ideal candidate is highly organized, knowledgeable in accounting, and has excellent communication skills. This Contract to Permanent Hire position offers benefits once evaluations requirements are met!

Other duties to include:
- Prepare and process Accounts Receivables and Payables.
- Perform account reconciliation and ensure accuracy of financial records
- Assist with tax preparation and financial reporting
Requirements
- Proven experience in accounting-bookkeeping; A/R, A/P, Budgets, etc.
- Experience with QuickBooks Online as well as MS Excel & Word
- Excellent attention to detail and organizational skills
- Ability to multitask and prioritize tasks effectively

This is an opportunity for a motivated individual to contribute to a well-established business. Apply today! Questions before you apply? Feel free to give us a call at 207-217-6580!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Reception/Administrative Assistant in Winthrop, ME
Description
We are seeking an experienced, detail-oriented Receptionist/Administrative Assistant to join the team of our Legal firm client.

You will be responsible for providing exceptional administrative/clerical support for the legal team. Some of the key duties include:
- Answer busy phones and greet clients in a pleasant and professional manner
- Assist with administrative duties such set up/close out files, scanning and organizing documents
- Schedule client meetings and manage calendars
- Assist with data entry of documents
- Utilize office equipment and computer software to perform daily tasks
Requirements
- Excellent phone etiquette and communication skills
- Proficient in data entry and administrative skills
- Attention to detail is crucial plus strong organizational skills
- Ability to type accurately and efficiently
- Good computer skills; knowledge of Clio software a plus
- Prior legal office experience helpful yet not required
- Two good work references

This position offers an exciting opportunity to work in a firm that helps individuals with their legal issues. This full-time, contract to permanent hire position's schedule is Monday thru Friday, 8 am to 5 pm. If you meet the requirements above, we encourage you to apply.