2386 North Belfast AvenueAugusta, ME 04330207.620.STAF (7823)

Administrative/Office Support

You are currently viewing jobs in the Administrative/Office Support category. For more information on any of the services or job listings shown on our site, please contact us and we'll be happy to answer any questions you may have.

Administrative Assistant/Receptionist in Ellsworth, ME 04605
Description
Bangor Area Staffing is seeking part-time an Administrative Assistant/Receptionist for an opportunity with our client, a CPA firm, $17-$19 an hour. Lots of variety makes this position very interesting. Start training in December!

Tasks to include:

-Answering phones, greeting clients, mail and shipping processing, file/record management, archiving/scanning, general office cleanup and supply stocking, and scheduling client appointments.
-Scanning of work papers, tax return assembly and filing, document scanning, and E-file scanning to other site admins.
-Entering receipts in Excel spreadsheets
-Run reports for clients as requested.
-Provide support to accountants and management as needed and requested, handle special projects as assigned, and incidental tasks for the firm in general as needed.
Requirements
You bring:

-Relevant office experience in a small to mid-sized office environment; financial service environment and Associate Degree a plus.
-Strong attention to detail; Strong organizational and communication skills.
-Service driven, and the ability to learn and take on responsibility while working both independently and within a team in a seasonally fast-paced environment.
-Experience with Microsoft Office, superior skills in Excel, Word, Adobe, Outlook (especially schedule in shared calendars),
-Meet full background check requirements

Hours: Monday thru Friday, Noon to 5 pm then goes to more full-time hours; the Contract starts mid-December and goes thru the end of tax season/April 2021.

Email your resume today to jobs@BangorAreaStaffing.com
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Commercial Lines CSR in Bangor, ME 04401
Description
Bangor Area Staffing is recruiting for a Commercial Lines Customer Service Representative for your Bangor area client. This is a great career opportunity with room to grow!

Previous insurance experience and licensed preferred yet our client is willing to train the right candidate.

Some duties to include:

Quote new business, process applications & changes
Review renewals and suggest coverages to help the customer
Develop new business
Document all information and conversation
Solve any billing issues
Check all documents for accuracy
Requirements
Ideal candidates will have:

Great customer service and relationship building skills
Organizational skills with high attention to detail
Problem solving skills
Excellent listening and communication skills

If not licensed, must study and pass insurance exam within 90 days of hire. Prefer 4 year degree yet not required. Must pass background requirements.

This position has excellent benefits once evaluation period requirements have been met.

Full-time, $15.00 - $20.00 per hour

Email your resume today to jobs@BangorAreaStaffing.com
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Data Entry Operators in Freedom, ME
Description
Project workers needed! Sizable data entry project needs fast and accurate data entry operators for completion! If you enjoy performing data entry and have solid computer literacy skills, this could be the job for you! Potential flexible scheduling, great way to supplement your income for the holidays! Send your resume for consideration to dawnt@capitalareastaffing.com, today!
Requirements
Two good employment references; Mature work ethic; Comparable skills/experience; HS Diploma or equivalent
Legal File Clerk/Receptionist in Bangor, ME 04401
Description
BASS is seeking qualified, professional File Clerk/Receptionist applicants. This full-time opening is for a local law firm client. This opening is estimated to last at least 5 months yet a permanent opportunity may be possible for the right candidate. Monday - Friday, 8 am to 5 pm, $15 an hour.

For File Clerk aspect of the position, you would be doing lots of filing, both alpha and numeric! Scanning documents and ensuring files are in order and all documents accounted for. You would respond to all requests to access files and keep file logs. Support legal staff as needed and may need to deliver files outside of office as needed.

For the Receptionist aspect of the position, you will help with Front Desk reception duties answering busy phones utilizing phone system via computer & monitors. Strong customer service skills, friendly welcoming demeanor are a must!!

Job Type: Full-time

Pay: $15.00 per hour
Requirements
Candidates must have:

Proven experience as file clerk and reception
Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
Good command of English both oral and written
Dependable with a respect to confidentiality and policies
Excellent organizational skills & Great attention to detail
High school degree or equivalent

Email your resume to jobs@bangorareastaffing.com today for consideration.
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Office Administrator in Augusta, ME
Description
CASS is currently recruiting for this 40 hour per week, Contract to Hire opportunity for our client, Stevens & Day, a well-know and respected law firm. This multi-faceted role requires a strong attention to detail, deadline focus and a solid work ethic. Working knowledge of QuickBooks, MS Word, Excel and Outlook is needed. Familiarity with Clio and Adobe Pro is a plus! Position will entail:

Finance Duties:
Process A/R & A/P in Clio and QuickBooks
Client disbursements; reconcile accounts and prepare reports
Credit Card payments
Prepare fees/costs, expense/travel reports
Client Invoicing
Monitor/pay recurring renewals
1099-RE and 1099-S forms
Year - End adjustments per Accountant

HR Duties:
Sick/Vacation time tracking/Calendaring
Compiling payroll data and submitting to Paychex
Benefits review re: costs/savings
Maintaining Personnel files

Additional Tasks:
Front Desk coverage
Process/scan mail
Vendor correspondence/issues
IT matters
Reception
Create forms/documents
Other tasks as assigned

Bookkeeping background is preferred; positive and team-oriented approach is a must! Benefits are offered upon hire; great career opportunity! Send your resume for consideration today!

Pay: $18.00 - $24.00 per hour
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience
Office Manager/Bookkeeper in Manchester, ME
Description
Full-time, Contract to Hire! Monday through Friday, 8 - 5, with some weekends needed during the busy seasons. Great career opportunity with this well-known and respected company! The right candidate will have solid bookkeeping experience to oversee all financial records and statements, maintain the General Ledger, coordinate Payroll and manage Accounts Payable & Receivable. Will also maintain records pertaining to general liability insurance, health insurance, workers' compensation, profit sharing plan, OSHA, and provide general assistance to HR.

Don't wait, apply today! Email your resume to DawnT@CapitalAreaStaffing.com.
Requirements
Bachelor's in Accounting or Finance preferred, but considering candidates with an equivalent combination of experience and education. Working knowledge of MS Office, QuickBooks and GAAP.
Two good employment references
Comparable experience
Receptionist - Front Desk in Holden, ME
Description
Bangor Area Staffing is seeking friendly, welcoming candidates for Receptionist - Front Desk position for a chiropractic client. If you love a fast pace and helping people, this is for you! You will be welcoming patients during checking in and insuring all information up to date, i.e. insurance, etc.. Checking patients out, answering busy phones, doing reminder calls and updating patients regarding products and clerical tasks.

$13.00 to $15.00 per hour, 37 hours a week.
Requirements
Must have previous Receptionist experience, medical and/or chiropractic office preferred yet not required. Good people skills, computer skills and ability to stand for long periods.

Out early Wednesday's and Friday's!! Mon, Tues, and Thur: 7:30 am to 6:30 pm, 37 to 40 hours a week.

Please email your resume to jobs@bangorareastaffing.com today for this Contract to Permanent position.
Contact
Nettie Kilby - Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Switchboard Operators in Brunswick, ME
Description
Great way to supplement your income! Weekend coverage needed, Saturdays and Sundays. Two shifts available: 7:00 am-2:00 pm OR 2:00 pm-9:00 pm. The length of the assignment will be 2 to 4 months and the need is IMMEDIATE. Previous switchboard experience preferred, but will consider applicants that are familiar with managing a busy phone system.

Pay rates: 1st shift - $14.50-15.00, 2nd shift - $15.50-16.00, DOE
Requirements
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent.